Sponsorship Opportunities
May 14-18, 2011
Vancouver, Canada
Vancouver Convention & Exhibition Centre
Right of First Refusal Policy:
Companies listed in italics have the “Right of First Refusal” due to their support of 2010 programs. But don’t let that deter you. If you are interested in an event that was sponsored by another company last year, contact
I. PRODUCT MARKETING OPPORTUNITIES
A. “Save the Date” Promotional Brochure
This attractive 4-color brochure promoting the 2011
Investment: $25,000
B. Daily Schedule Board
This eye-catching 7’ high x 12’ wide, 5-panel, illuminated board lists the hour by hour meeting agenda. Sponsor’s product ad is displayed in the middle of this highly visible display. During the 3 ½ day Annual Meeting, nearly all 3,000 registrants will view your message as they check the schedule board.
Investment: $27,000
C. Honor Roll Board
This attractive 7’x12’, 5-panel lighted board lists the ASCRS and Research Foundation contributors. Don’t miss out on this opportunity to display your product ad in the middle of the board. Catch attendees attention with your product message as they search the board for their name – and those of their colleagues.
Investment: $20,000
D. Internet Café (An excellent product promo)
Located in a strategic area near convention registration, attendees can surf the internet or send and retrieve email. Your product logo will appear on each computer screensaver (8 monitors) as well as on panels of the internet café, making this sponsorship an excellent marketing tool. Sponsor will be acknowledged in the program guide and on signage at the entrance of the Internet Café. [Covidien]
Investment: $27,000
E. Banners in the Convention Center
Generate high visibility of your product name and message by sponsoring banners throughout the Convention Center. Banner sizes vary. The sponsoring company will work directly with the convention center on the production and hanging of the banners. Production and rigging costs are not included in the sponsorship fee. [Ethicon Endo-Surgery]
Investment: $12,000 + production & rigging costs
F. Gobo Lasers
See your name in lights! Project your product or company’s logo onto the Convention Center or Hotel floor with Gobo Laser lights. Your logo will be seen by meeting attendees as they enter the main entrances of the convention center or hotel. These high profile locations are a great opportunity to get your product name in front of attendees. Production cost of the Gobo template and installation and dismantle is not included in the sponsorship fee.
Investment: Convention Center $25,000+cost, Hotel $25,000+costs
G. Product Theater
This exciting new opportunity allows exhibitors to reach attendees beyond their booth space and provides additional face-to-face time with key decision makers. These commercial workshops are conducted by exhibitors in a specially constructed theater on the exhibit floor. A limited number of 30-minute and 60-minute sessions will be presented each day. These unique forums offer exhibitors an excellent opportunity to present sessions on the exhibit floor, while providing increased learning opportunities for attendees.
Investment: $6,000 - $8,500
H. Belly Wrap on Daily Hotel Newspaper
Need to have your message stand out from the crowd? By sponsoring the Belly Wrap, your company will gain the creative edge and maximize the impact of your marketing dollars while achieving your brand specific objectives.
Your message will be displayed in this high-profile medium and can’t be missed as attendees read the daily newspaper. Sponsoring company is responsible for the production of the Belly Wrap and will work directly with the hotel on the wrapping of the newspapers. Production and distribution costs are not included in the sponsorship fee.
Investment: $5,000 per day+ costs
I. Hotel Room Key Promotion
Each time meeting attendees utilize their hotel room key your product ad will be noticed. The sponsoring company will provide ASCRS with a $10,000 grant and will work directly with the hotel on the production and distribution of the keys. [Ethicon Endo-Surgery]
Investment: $10,000+ production costs
J. Amenities in Guest Rooms
TV Clings
Remote Control Wraps
Shampoo, Lotion
The sponsoring company will provide ASCRS with a $7,000 grant and is responsible for the production of the amenities and will work directly with the hotel on the distribution. A delivery fee of $2.00 per room per item will apply.
Investment: $7,000 each + production costs
K. Exhibit Aisle Markers
Maintain a constant presence in the ASCRS Exhibit Hall by having your product logo and booth number on every center aisle banner. Sponsorship is for (15) Exhibit Hall aisle signs, 4’ x 10’, double-sided. Your company’s name and product logo (4’ wide x 2’ high) will appear beneath the aisle number. [Ethicon Endo-Surgery]
Investment: $30,000
L. Pocket Program Guide
This mini version of the Convention Program Guide conveniently fits into attendee’s pocket. Full of pertinent information for all ASCRS
Investment: $12,000
M. Advance Registration Brochure
Sponsor’s product ad will be displayed on the back cover of this 8½” x 11” brochure, which lists all pre-registered attendees. A popular item with ASCRS meeting attendees, your product message will be seen each time the physicians view the brochure to locate colleagues. [Adolor/GSK]
Investment: $11,000
N. Branded Chocolates
Leave ASCRS meeting attendees with “sweet thoughts” of your company or product by having branded candies placed on the attendees’ hotel room pillows. When they turn in for the night, your message will be
The sponsoring company will provide ASCRS with a $6,000 grant and is responsible for the production of the candies and will work directly with the hotel on the distribution. A delivery fee of $2.00 per room per item would apply.
Investment: $6,000+ production costs
O. Bottled Water
Provide ASCRS meeting attendees with a complementary bottle of water with your brand logo on the label in their hotel room. ASCRS physicians are sure to remember your brand as they carry a refreshing beverage with them to the meeting. Three opportunities are available……Sunday, Monday and Tuesday. The sponsoring company will provide ASCRS with a $6,000 grant and is responsible for the purchase of the bottled water. Sponsor must work directly with the hotel in its distribution. A delivery charge will apply in addition to the grant.
Investment: $6,000+ production costs
P. Relaxation Station – The Ultimate Traffic Builder!
Attendees will receive a complimentary upper body massage as they sit in one of three specialized non-mechanical chairs located in the Body Works booth. In order for attendees to receive this rejuvenating benefit, they must pick up a ticket at the sponsor’s booth. Your product or company’s name and logo can appear on T-shirts worn by the Body Works’ staff. Production cost of the massage tickets and T-shirts is not included in the sponsorship fee.
Investment: $15,000
Q. Business Meeting
(Box Lunch). Noon-1:00 pm, Tuesday, May 18, (150 people). Sponsor acknowledged in Program Guide and on slide at opening of meeting. Sponsor can provide branded napkins and cups.
Investment: $5,500
II. CORPORATE MARKETING OPPORTUNITIES
A. Advertising Opportunities in the Convention Program Guide
This 200-page publication is the official program for the 2011
Don’t miss out on this opportunity to get your corporate message in front of key decision makers in the field of colorectal surgery. More than 1,500 surgeons will see your message as they repeatedly check the ASCRS
Back Cover $10,000
Inside Front Cover $8,000
Inside Back Cover $8,000
Full page - regular placement $6,000
Space Closing: March 1, 2011 Materials Due: March 14, 2011
B. Lanyards for Badge Holders
Provided to all meeting attendees at registration, the 1/2” x 26” badge lanyards will feature your company name. Sponsor orders and pays for the production and shipping of the lanyards. [American Medical Systems]
Investment: $9,000 + production costs
C. Registration Bags
Display your corporate logo on 2,000 vinyl, cloth or burlap meeting registration bags, which will be distributed to all
Investment: $19,000
D. Lead Retrieval Barcode Badge
Attendees registration badge will now contain a barcode, which can track leads. Provided to all physicians upon registration the barcode contains physicians’ name, address, phone, fax, hospital affiliation…and your corporate promotion. Exhibitors scan their badge, which contains the sponsor’s corporate logo, and print out their leads for follow-up. Sponsor receives complimentary lead retrieval unit for use in their Exhibit Hall booth. [Covidien]
Investment: $16,000
E. Abstract Section of Diseases of the Colon & Rectum
This 40-page section will be published in the May issue of Diseases of the Colon and Rectum (circ: 5,000). It will contain abstracts of the approximately 160 podium and poster presentations to be presented at the 2011
Investment: $10,000
F. Past Presidents & Spouses Reception/Luncheon – Monday, May 16
All ASCRS past presidents and their spouses (approximately 40 people) are invited attend this luncheon, as well as the current ASCRS President and Secretary. Sponsor acknowledged in Program Guide, signage at the door, and from the podium.
Investment: $6,000
G. Hospitality Center for Spouses
Coffee, sweet rolls, juice available to spouses in the Hospitality Center from 8:00-11:00 am, Sunday thru Wednesday, May 15-18.
Investment: $1,000 per day x 4 days = $4,000
H. Abstracts on Disk
This fully searchable CD-ROM includes all 160 abstracts accepted for presentation at the 2011 meeting. Sponsor may distribute copies from their exhibit booth or CD-ROMs can be included in registration bags. Sponsor is acknowledged on the packaging and opening title page. [Ethicon Endo-Surgery]
Investment: $31,000
I. Unrestricted Grant – Should a company wish to support the meeting, but not sponsor any specific event, they may contribute an unrestricted grant in any amount for use by the Society in any manner the sponsor sees fit.
Investment: Your Discretion
J. Poster Reproductions
Clear, readable reproductions of all scientific posters will be produced on 11” x 17” stock with your ad on the back of each poster…or on the front inside and back covers of the binder. All physician registrants are provided with a 3-ring binder (with your company name on the cover) to preserve for future reference. A searchable CD-ROM of the posters is available for an additional fee.
Investment: $52,000
III. SOCIAL EVENTS/ REFRESHMENTS/LUNCHEON BREAKS
A. Welcome Reception – Sunday, May 15
Sponsor will be in receiving line, introduced from the stage and acknowledged in the Program Guide. Sponsor may display product banner in the venue.
Investment: $47,000
B.
This prestigious social event in honor of the presidents to be held Wednesday, May 18 for 700 physicians and spouses. Sponsor will be acknowledged in Convention Program Guide, on signage, and introduced at the dinner.
Investment: Est. $40,000
C. Eight Refreshment Breaks
Sponsor will be acknowledged in the Program Guide and on large signs posted at each coffee station. Sponsor may provide branded napkins and cups.
Sunday morning - $5,000
Sunday afternoon - $5,000
Monday morning - $5,000
Monday afternoon - $5,000
Tuesday morning - $5,000
Tuesday afternoon - $5,000
Wednesday morning - $5,000
Wednesday afternoon - $2,500
D. Box Lunches
Support a box lunch for all attendees in the Exhibit area. Corporate acknowledgement provided in the Program Guide and signage at the entry to exhibit area and at all food stations. Two opportunities are available……Monday and Tuesday. Sponsor may supply cups and napkins with their product logos.
Monday $22,000
Tuesday $22,000
IV. ENDURING EDUCATIONAL OPPORTUNITIES
A. Webcast ASCRS Annual Meeting.
ASCRS will Webcast about 22 hours of its
Investment: Sole Sponsorship $48,000
B. Webcast Your Symposium for 12 months on the ASCRS Web site.
If you do not wish to sponsor the entire 22 hours of the Annual Meeting, consider webcasting your symposium. Your session will be highlighted on the Society’s Web site for 12 months, includes email notification to the Society’s membership and will be promoted with ads in the DC&R.
Investment: $18,000
C. Vodcast Your Symposium for 12 months on the ASCRS Web site.
This enduring material will be highlighted on the Society’s Web site for 12 months, includes email notification to the Society’s membership and will be promoted with ads in the DC&R.
Investment: $18,000
V. SCIENTIFIC PROGRAM OPPORTUNITIES
If a particular symposium is of interest, please contact Linda R. Cullison at (847) 290-9184 for a detailed summary of the program, including needs assessment, gap analysis and learning objectives, etc.
Saturday, May 14, 2011
A. TEM Course – 6:30 am -12:00 pm and 1:00 pm -4:00 pm
Investment: $44,000 plus lunch Richard Wolf
B. Laparoscopic Colectomy Workshop - 7:00 am – 4:00 pm
[Applied Medical, Covidien, Ethicon, Microline Surgical, Olympus]
Co-Investment: $24,000 grant plus equipment
C. Anorectal and Pelvic Floor Ultrasound Course – 7:30am – 5:00pm
[BK Medical]
Investment: $48,000 grant plus equipment
D. Robotic Rectal Dissection Course
Investment: $48,000 grant plus equipment
E. Symposium on “Professionalism and Communication”
Investment: $48,000
F. Symposium on “Evidence Based Reviews in Surgery”
Investment: $48,000
G. Research Foundation Workshop
Investment: $48,000
H. Symposium on “Squamous Intraepithelial Lesions”
Investment: $48,000
I. Dinner Symposium on “Combat Casualty Care for the Colorectal Surgeon”
Investment: $48,000 plus food
Sunday, May 15, 2011
J. Core Subject Update
This is one of the highlights of the meeting. It will prepare some 450 surgeons for their certification or recertification exam.
Investment: $10,000
K. Symposium on “Laparoscopic Nuts and Bolts”
[Applied Medical, Ethicon Endo-Surgery, Olympus]
Investment: $48,000
L. Symposium on “Anastomotic Techniques and Complications”
Investment: $48,000
M. Symposium on “Leveraging Health Information Technology for Colorectal Surgery”
Investment: $48,000
N. Young Surgeon’s Symposium on “Addressing the Young Surgeons’ Concern"
Investment: $48,000
O. Symposium on “Inflammatory Bowel Disease”
Investment: $48,000
Monday, May 16, 2011
P. Meet the Professor Breakfasts
Investment: $7,000
Q. Residents’ Breakfast
Investment: $7,000
R. Simulator Course: Laparoscopic Proctosigmoidectomy
[Applied Medical, Ethicon Endo-Surgery, Olympus]
Investment: $48,000
S. Breakfast Symposium on “Endoscopy: Beyond the Basics”
Investment: $48,000 plus food
T. Symposium on “Anal Fistula”
Investment: $48,000
U. Symposium on “Best Practice Parameters Based on Level 1 Data”
Investment: $48,000
V. Symposium on “Health Care Economics- Impact of the Changing Health Care Environment on Colon and Rectal Surgeons”
Investment: $48,000
W. Symposium on “Colorectal Cancer – Multidisciplinary Assessment and Treatment”
Investment: $48,000
X. ASCRS/SAGES Symposium on “Quality Outcomes in Minimally Invasive Surgery”
Investment: $48,000
Tuesday, May 17, 2011
Y. Meet the Professor Breakfasts
Investment: $7,000
Z. Research Forum
This Forum will highlight the works of young researchers in surgery and colon and rectal surgery. It is a forum for new ideas, works in progress and completed projects. Nine papers will be presented with a three minute discussion by an invited discussant immediately followed by three minutes of discussion from the floor.
Investment: $7,000
AA. General Surgery Forum
Investment: $7,000
BB. Breakfast Symposium on “Fecal Incontinence”
Investment: $48,000
CC. Symposium on “Local Treatment of Rectal Cancer”
Investment: $48,000
DD. Symposium on “GI Disorders – Obstructed Defecation”
Investment: $48,000
EE. Symposium on “Surgical Management of Familial Cancer Syndromes”
Investment: $48,000
FF. Symposium on “Diverticulitis”
Investment: $48,000
GG. Residents’ Reception [Ferndale Laboratories]
Investment: $10,000
Wednesday, May 18, 2011
HH. Meet the Professor Breakfasts
Investment: $7,000
II. ASCRS Business Meeting
Investment: $5,000
JJ. ASCRS/SSAT Symposium on “Inflammatory Bowel Disease Controversies”
Investment: $48,000
KK. Symposium on “Hemorrhoids and Fissures – Putting Newer Treatments into
Perspective”
Investment: $48,000
VI. GENERAL AREAS OF SPONSORSHIP
A. A 12-Month Complimentary Subscription of Diseases of the
Colon & Rectum to General Residents
Every month, ASCRS will mail DC&R – with your company name imprinted on the cover (“Compliments of . . .”) – to some 1,500 third-year General Surgery residents. Your sponsorship will be acknowledged in a cover letter accompanying each issue, as well as on the cover.
• The sponsor will get 25 “hits” with each resident in the form of an introductory letter informing him/her of your gift subscription . . . plus a cover letter and name on the cover for each of the 12 issues.
Investment: $180,000
B. 2011-2012 ASCRS Membership Directory
The new membership directory will list the names, addresses, phone/fax numbers, and membership status of all ASCRS members. Sponsor receives 3 pages of four-color ads, including back cover, inside front cover and inside back cover. [Ethicon Endo-Surgery]
Investment: $20,000
C. Member E-Newsletter
Sponsor is recognized on the opening page of the e-newsletter (2 times/yr).
Investment: $20,000
D. International Scholarships
Provided to a surgeon residing outside the U. S. and Canada who has demonstrated a strong interest in colon and rectal disease with an opportunity to visit clinical, teaching, and research activities in North America, and attend and participate in the ASCRS
Investment: $7,000
E. CARSEP VIII – Available for sponsorship in 2010 - 2011.
One of the most important functions of the American Society of Colon and Rectal Surgeons is to provide continuing medical education for its members, and others interested in diseases of the colon and rectum. ASCRS is cognizant of the fact that physicians must assess their knowledge/competency in order to improve performance and thus improve patient outcomes. As such, CARSEP (Colon and Rectal Surgery Education Program) has been offered since 1973.
CARSEP is comprised of over 250 “original” questions/answers, critiques and references. The Syllabus is designed as a study vehicle preparatory to taking the self-assessment exam. The questions are based on the competency categories from the American Board of Colon and Rectal Surgery. The syllabus is used for MOC and is a tool to improve competency and meant as an intervention to close gaps, improve performance and thus, patient outcomes.
The program is aimed at continuous improvement in practice and life-long learning. CARSEP is the major component of MOC part 2, which is a tool for self-assessment evaluation. ASCRS is working in consort with the American Board of Colon and Rectal Surgery and requires diplomats to participate in this program at least twice during the ten year MOC interval. CARSEP is updated every 3-4 years.
CARSEP is developed in accordance with ACCME and AMA requirements and consists of all new questions and images. Where appropriate, the ASCRS practice parameters and Cochrane reviews are referenced. ASCRS believes this to be an excellent tool in the physician’s ongoing self assessment.
Investment: $45,000