Sponsorship Opportunities
American Society of
May 15-19, 2010
Hilton Minneapolis Hotel & Convention Center
Right of First Refusal Policy:
Companies listed in italics have the “Right of First Refusal” due to their support of 2009 programs. But don’t let that deter you. If you are interested in an event that was sponsored by another company last year, contact
I. PRODUCT MARKETING OPPORTUNITIES
Daily Schedule Board
This eye-catching 7’ high x 12’ wide, 5-panel, illuminated board lists the hour by hour meeting agenda. Sponsor’s product ad is displayed in the middle of this highly visible display. During the 3 ½ day
Investment: $28,000
Honor Roll Board
This attractive 7’x12’, 5-panel lighted board lists the ASCRS and Research Foundation contributors. Don’t miss out on this opportunity to display your product ad in the middle of the board. Catch attendees attention with your product message as they search the board for their name – and those of their colleagues.
Investment: $20,000
Internet Café (An excellent product promo)
Located in a strategic area near convention registration, attendees can surf the internet or send and retrieve email. Your product logo will appear on each computer screensaver (8 monitors) as well as on panels of the internet café, making this sponsorship an excellent marketing tool. Sponsor will be acknowledged in the Program Guide and on signage at the entrance of the Internet Café. [Covidien]
Investment: $27,000
Banners in the Hotel
Generate high visibility of your product name and message by sponsoring banners throughout the headquarter hotel(s). Banner sizes vary. The sponsoring company will work directly with the hotel on the production and hanging of the banners. Production and rigging costs are not included in the sponsorship fee. [Ethicon Endo-Surgery]
Investment: $12,000 + production & rigging costs
Hotel Monitors
Take advantage of this exceptional marketing tool by placing your product ad here. As meeting attendees move through the hotel, they will stop and look at the digital monitors for daily updates on meeting events. Janus Boards are located in high traffic locations throughout the hotel. Sponsor must work directly with the hotel on the production of the Hotel Monitors. Production costs are not included in the sponsorship fee. [Ethicon Endo-Surgery]
Investment: $20,000
Belly Wrap on Daily Hotel Newspaper
Need to have your message stand out from the crowd? By sponsoring the Belly Wrap, your company will gain the creative edge and maximize the impact of your marketing dollars while achieving your brand specific objectives.
Your message will be displayed in this high-profile medium and can’t be missed as attendees read the daily newspaper. Three opportunities are available for the Monday, Tuesday and Wednesday editions at the Hilton Hotel. Sponsoring company is responsible for the production of the Belly Wrap and will work directly with the hotel on the wrapping of the newspapers. Production and distribution costs are not included in the sponsorship fee.
Investment: $5,000 per day+ costs
Hotel Room Key Promotion
Each time meeting attendees utilize their hotel room key your product ad will be noticed. The sponsoring
Investment: $10,000+ production costs
Amenities in Guest Rooms
TV Clings
Remote Control Wraps
The sponsoring company will provide ASCRS with a $7,000 grant and is responsible for the production of
Investment: $7,000+ production costs
Hotel Restaurant and Lounge Promotion
Capture thousands of guests every day through beverage napkins, coasters or table tents placed in the restaurants at the Hilton and Hyatt hotels. The sponsoring company will provide ASCRS with a $20,000 grant and will work directly with the hotel(s) on the production and distribution of the item.
Investment: $20,000+ production costs
Exhibit Aisle Markers
Maintain a constant presence in the ASCRS Exhibit Hall by having your product logo and booth number on every center aisle banner. Sponsorship is for 15 Exhibit Hall aisle signs, 4’ x 10’, double-sided. Your company’s name and product logo (4’ wide x 2’ high) will appear beneath the aisle number. [Ethicon Endo-Surgery]
Investment: $30,000
Pocket Program Guide
This mini version of the Convention Program Guide conveniently fits into attendee’s pocket. Full of pertinent information for all ASCRS
Investment: $12,000
Advance Registration Brochure
Sponsor’s product ad will be displayed on the back cover of this 8½” x 11” brochure, which lists all pre-registered attendees. A popular item with ASCRS meeting attendees, your product message will be seen each time the physicians view the brochure to locate colleagues. [Adolor/GSK]
Investment: $11,000
Branded Chocolates
Leave ASCRS meeting attendees with “sweet thoughts” of your company or product by having branded candies placed on the attendees’ hotel room pillows. When they turn in for the night, your message will be foremost on their minds. Three opportunities are available: Sunday, Monday, and Tuesday evenings. The sponsoring company will provide ASCRS with a $6,000 grant and is responsible for the production of the candies and will work directly with the hotel on the distribution. A delivery fee of $2.25 per room per item would apply.
Investment: $6,000+ production costs
Television Channel Video Advertising
When you select this package, your company’s message receives double the exposure! Display your message on hotel tent cards which will be placed in attendees’ rooms. As attendees enter their room, they will notice the tent card and will be encouraged to watch your promotional video on their hotel room television. The sponsoring company will work directly with the hotel and cover all production costs associated with the tent cards and video. ASCRS staff reserves the right to preview and approve the tent card copy and video prior to airing.
Investment: $15,000+ production costs
Bottled Water
Provide ASCRS meeting attendees with a complementary bottle of water with your brand logo on the label in their hotel room. ASCRS physicians are sure to remember your brand as they carry a refreshing beverage with them to the meeting. Three opportunities are available……Sunday, Monday and Tuesday. The sponsoring company will provide ASCRS with a $6,000 grant and is responsible for the purchase of the bottled water and will work directly with the hotel in its distribution. A delivery and corkage fee would apply in addition to the grant.
Investment: $6,000+ production costs
Relaxation Station – The Ultimate Traffic Builder!
Attendees will receive a complimentary upper body massage as they sit in one of three specialized non-mechanical chairs located in the Body Works booth. In order for attendees to receive this rejuvenating benefit, they must pick up a ticket at the sponsor’s booth. Your product or company’s name and logo can appear on T-shirts worn by the Body Works’ staff. Production cost of the massage tickets and T-shirts is not included in the sponsorship fee.
Investment: $25,000
Business Meeting
(Box Lunch). Noon-1:00 pm, Tuesday, May 18, (150 people). Sponsor acknowledged in Program Guide and on slide at opening of meeting. Sponsor can provide branded napkins and cups.
Investment: $5,500
II. CORPORATE MARKETING OPPORTUNITIES
Advertising Opportunities in the Convention Program Guide
This 200-page publication is the official program for the 2010
It contains the day-by-day, hour-by-hour agenda for the week including about 180 abstracts presented at the meeting.
Don’t miss out on this opportunity to get your message in front of key decision makers in the field of colorectal surgery. More than 1,500 surgeons will see your message as they repeatedly check the ASCRS
Back Cover $ 10,000
Inside Front Cover $ 8,000
Inside Back Cover $ 8,000
Full page - regular placement $ 6,000
Space Closing: February 15, 2010 Materials Due: March 17, 2010
Lanyards for Badge Holders
Provided to all meeting attendees at registration, the 1/2” x 26” badge lanyards will feature your company name. Sponsor orders and pays for the production and shipping of the lanyards.
Investment: $9,000+production costs
Registration Bags
Display your corporate logo on 2,000 vinyl, cloth or burlap meeting registration bags, which will be distributed to all
Investment: $19,000
Lead Retrieval Card
Provided to all physicians upon registration for use in the Exhibit Hall. Contains physicians’ name, address, phone, fax, hospital affiliation…and your corporate promotion. Exhibitors swipe the card, which contains the sponsor’s corporate logo, and print out their leads for follow-up. Sponsor receives complimentary lead retrieval unit for use in their Exhibit Hall booth. [Covidien]
Investment: $16,000
Abstract Section of Diseases of the Colon & Rectum
This 40-page section will be published in the May issue of Diseases of the Colon and Rectum (circ: 5,000). It will contain abstracts of the approximately 160 podium and poster presentations to be presented at the 2010
Investment: $10,000
Executive Council Dinner – Saturday, May 15
This is an opportunity for your executives to have dinner with our officers and members of the Executive Council, special guests and their spouses. Society encourages sponsor to host the dinner, attend and socialize with the leaders from these organizations. [Ethicon Endo-Surgery]
Investment: $8,000
Past Presidents & Spouses Reception/Luncheon – Monday, May 17
All ASCRS past presidents and their spouses (approximately 40 people) are invited attend this luncheon, as well as the current ASCRS President and Secretary. Sponsor acknowledged in Program Guide, signage at the door, and from the podium.
Investment: $6,000
Hospitality Center for Spouses
Coffee, sweet rolls, juice available to spouses in the
Investment: $1,000 per day x 4 days = $4,000
Abstracts on Disk
This fully searchable CD-ROM includes all 160 abstracts accepted for presentation at the 2010 meeting. Sponsor may distribute copies from their exhibit booth or CD-ROMs can be included in registration bags. Sponsor is acknowledged on the packaging and opening title page. [Ethicon Endo-Surgery]
Investment: $31,000
Unrestricted Grant – Should a company wish to support the meeting but not sponsor any specific event, they may contribute an unrestricted grant in any amount for use by the Society in any manner the sponsor sees fit.
Investment: Your Discretion
Poster Reproductions
Clear, readable reproductions of all scientific posters will be produced on 11” x 17” stock with your ad on the back of each poster…or on the front inside and back covers of the binder. All physician registrants are provided with a 3-ring binder (with your company name on the cover) to preserve for future reference. A searchable CD-ROM of the posters is available for an additional fee.
Investment: $52,000
III. SOCIAL EVENTS/ REFRESHMENTS/LUNCHEON BREAKS
Welcome Reception – Sunday, May 16
Sponsor will be in receiving line, introduced from the stage and acknowledged in the Program Guide. Sponsor may display product banner in the venue.
Investment: $47,000
Annual Dinner Dance
This prestigious social event in honor of the presidents to be held Wednesday, May 19 for 700 physicians and spouses. Sponsor will be acknowledged in Convention Program Guide, on signage, and introduced at the dinner.
Investment: Est. $40,000
Eight Refreshment Breaks
Sponsor will be acknowledged in the Program Guide and on large signs posted at each coffee station. Sponsor may provide branded napkins and cups.
• Sunday morning - $5,000
• Sunday afternoon [ice cream] - $5,000
• Monday morning - $5,000
• Monday afternoon [ice cream] - $5,000
• Tuesday morning - $5,000
• Wednesday morning - $5,000
• Wednesday afternoon [ice cream] - $2,500
Box Lunches
Support a box lunch for all attendees in the Exhibit area. Corporate acknowledgement provided in the Program Guide and signage at the entry to exhibit area and at all food stations. Two opportunities are available……Monday and Tuesday. Sponsor may supply cups and napkins with their product logos.
Monday $22,000
Tuesday $22,000
IV. ENDURING EDUCATIONAL OPPORTUNITIES
Webcast ASCRS Annual Meeting.
ASCRS will Webcast about 22 hours of its
Investment: Sole Sponsorship $48,000
Webcast Your Symposium for 12 months on the ASCRS Web site.
If you do not wish to sponsor the entire 22 hours of the
Investment: $18,000
Vodcast Your Symposium for 12 months on the ASCRS Web site.
This enduring material will be highlighted on the Society’s Web site for 12 months, includes email notification to the Society’s membership and will be promoted with ads in the DC&R.
Investment: $18,000
V. SCIENTIFIC PROGRAM OPPORTUNITIES
If a particular symposium is of interest, please contact Linda R. Cullison at (847)290-9184 for a detailed summary of the program, including needs assessment, learning objectives, gap analysis etc.
Saturday, May 15, 2010
Laparoscopic Colectomy Workshop - 7:00 am – 4:00 pm
Investment: Co-sponsorship: $24,000 grant plus equipment
Robotic Rectal Dissection Workshop - 7:00 am – 1:00 pm
Investment: Co-sponsorship: $24,000 grant plus equipment
Endorectal Ultrasound Course: A Hands-on Lab – 7:30 am – 5:00 pm
Investment: Co-sponsorship: $24,000 grant plus equipment
Symposium on “Professionalism and Communication” – 11:30 – 12:30 pm
Investment: $48,000
Allied Health Program – 1:30 pm – 3:30 pm
Investment: $30,000
Symposium on “Manuscript Review”- 2:30 pm – 4:00 pm
Investment: $48,000
Research Foundation Workshop – 4:00 pm – 6:00 pm
Investment: $48,000
Dinner Symposium on “Complex Abdominal Wall Problems”
7:00 pm – 8:30 pm
Investment: $48,000 plus food
Sunday, May 16, 2010
Laparoscopic Simulation Colectomy Course – 8:00 am – 12:30 pm [Ethicon Endo-Surgery]
Investment: Co-sponsorship: $24,000 grant plus equipment
Symposium on “Laparoscopic and Endoscopic Nuts and Bolts”
8:00 am – 9:30 am
Investment: $48,000
Core Subject Update – 9:30 am- noon
This is one of the highlights of the meeting. It will prepare some 450 surgeons for their certification or recertification exam.
Investment: $10,000
Luncheon Symposium on “Management of Fistula in Ano – Many Options,
Investment: $48,000 plus food
Young Surgeon’s Luncheon Symposium on “Life After Fellowship, Secrets
Investment: $48,000 plus food
Symposium on “The Evolving Management of Diverticulitis”
5:45 pm – 6:45 pm
Investment: $48,000
Monday, May 17, 2010
Breakfast Symposium on “Healthcare Policy in the 21st Century: Where
Investment: $48,000 plus food
Meet the Professor Breakfasts – 7:00 am – 8:00 am
Investment: $7,000
Residents’ Breakfast – 7:00 am – 8:00 am [Konsyl Pharmaceuticals]
Investment: $7,000
Symposium on “Anal Cancer in the 21st Century”
8:00 am – 9:30 am
Investment: $48,000
Symposium on “Pay for Performance” – 8:00 am – 9:30 am
Investment: $48,000
Symposium on “Rectal Cancer – Quality Assurance and Quality
Measures” – 1:30 pm – 3:30 pm
Investment: $48,000
ASCRS/SAGES Joint Symposium on “Current State of Minimally
Invasive Surgery – Laparoscopy, Single-site Laparoscopy, NOTES
Investment: Co-sponsorship: $24,000
Tuesday, May 18, 2010
Breakfast Symposium on “Tailored Therapy for Adenocarcinoma of the
Investment: $48,000 plus food
Meet the Professor Breakfasts – 7:00 am – 8:00 am
Investment: $7,000
Symposium on “Best Practice Parameters” – 8:00 am – 9:00 am
Investment: $48,000
Symposium on “Local Treatment for Rectal Cancer”
12:30 pm – 2:00 pm
Investment: $48,000
Research Forum – 12:30 pm – 2:00 pm
This Forum will highlight the works of young researchers in surgery and colon and rectal surgery. It is a forum for new ideas, works in progress and completed projects. Nine papers will be presented with a three minute discussion by an invited discussant immediately followed by three minutes of discussion from the floor.
Investment: $7,000
General Surgery Forum – 2:30 pm – 4:00 pm
Investment: $7,000
Symposium on “GI Functional Disorders – A Comprehensive
Evaluation of Pelvic Floor Disorders” – 2:30 pm – 4:00 pm
Investment: $48,000
Residents’ Reception – 5:15 pm – 6:15 pm [Ferndale Laboratories]
Investment: $10,000
Dinner Symposium on “Management of Familial Cancer Syndromes –
Investment: $48,000 plus food
Wednesday, May 19, 2010
Breakfast Symposium on “Endoscopy” – 6:30 am – 8:00 am
Investment: $48,000 plus food
Business Meeting – 11:00 pm – 1:00 pm
Investment: $5,000
ASCRS/SSAT Joint Symposium on “Inflammatory Bowel Disease:
Drugs vs. Surgery, Case Scenarios With a Panel” - 10:00 – 11:00 am
Investment: $48,000
Research Development Focus Groups
A panel of expert colon and rectal surgeons will convene with industry during the Annual Meeting to exchange clinical and scientific perspectives, determine research needs, and develop pathways for the implementation of the research and dissemination to ASCRS members.
This panel will consist of up to 25 selected experts who are ASCRS members with research experience, an ASCRS moderator, a moderator from the sponsoring company and up to 5 additional industry representatives.
These Focus Groups will give both parties the desired result of new ideas and a view into the gaps in knowledge and the needs for research and investigation. A limited number of sessions are available for support.
Investment: $30,000
A 12-Month Complimentary Subscription of Diseases of the Colon & Rectum to General Residents
Every month, ASCRS will mail DC&R – with your company name imprinted on the cover
• The sponsor will get 25 “hits” with each resident in the form of an introductory letter informing him/her of your gift subscription . . . plus a cover letter and name on the cover for each of the 12 issues.
Investment: $67,000
2009 -2010 ASCRS Membership Directory – The new membership directory will list the names, addresses, phone/fax numbers, and membership status of all ASCRS members. Sponsor receives 3 pages of four-color ads, including back cover, inside front cover and inside back cover. [Ethicon Endo-Surgery]
Investment: $20,000
Member E-Newsletter – The sponsor is recognized on the opening page of the e-newsletter (2 times
Investment: $20,000
International Scholarships – Provided to a surgeon residing outside the U.S. and Canada who has
Investment: $7,000
Web Site
The ASCRS Web site is used to communicate important information to our members as well as educate patients on diseases of the colon and rectum. Sponsor will receive home page acknowledgment of support, direct links to its own site, and potential for building site visitor mailing lists.
Investment: $45,000 per year
CARSEP – Available for sponsorship in 2010 - 2011
This self assessment tool is sold to both the ASCRS members and general surgeons. The syllabus is comprised of approximately 250 original questions, critiques and references as well as a photo quiz section. There are two accompanying booklets – the self assessment test and the critiques/references booklet. This very popular program fulfills part of the MOC requirements.
Investment: $45,000