Sponsorship Opportunities
May 14-18, 2011
Vancouver, Canada
Vancouver Convention & Exhibition Centre
Right of First Refusal Policy:
Companies listed in italics have the “Right of First Refusal” due to their support of 2010 programs. But don’t let that deter you. If you are interested in an event that was sponsored by another company last year, contact
I. PRODUCT MARKETING OPPORTUNITIES
A. “Save the Date” Promotional Brochure
This attractive 4-color brochure promoting the 2011
Investment: $25,000
B. Daily Schedule Board
This eye-catching 7’ high x 12’ wide, 5-panel, illuminated board lists the hour by hour meeting agenda. Sponsor’s product ad is displayed in the middle of this highly visible display. During the 3 ½ day Annual Meeting, nearly all 3,000 registrants will view your message as they check the schedule board.
Investment: $27,000
C. Honor Roll Board
This attractive 7’x12’, 5-panel lighted board lists the ASCRS and Research Foundation contributors. Don’t miss out on this opportunity to display your product ad in the middle of the board. Catch attendees attention with your product message as they search the board for their name – and those of their colleagues.
Investment: $20,000
D. Internet Café (An excellent product promo)
Located in a strategic area near convention registration, attendees can surf the internet or send and retrieve email. Your product logo will appear on each computer screensaver (8 monitors) as well as on panels of the Internet
Investment: $27,000
E. Banners in the Convention Center
Generate high visibility of your product name and message by sponsoring banners throughout the Convention Center.
Investment: $12,000 + production & rigging costs
F. Gobo Lasers
See your name in lights! Project your product or company’s logo onto the Convention Center or Hotel floor with Gobo Laser lights. Your logo will be seen by meeting attendees as they enter the main entrances of the convention center or hotel. These high profile locations are a great opportunity to get your product name in front of attendees.
Investment: Convention Center $25,000+cost, Hotel $25,000+costs
G. Product Theater
This exciting new opportunity allows exhibitors to reach attendees beyond their booth space and provides additional face-to-face time with key decision makers. These commercial workshops are conducted by exhibitors in a specially constructed theater on the exhibit floor. A limited number of 30-minute and 60-minute sessions will be presented each day. These unique forums offer exhibitors an excellent opportunity to present sessions on the exhibit floor, while
Investment: $6,000 - $8,500
H. Belly Wrap on Daily Hotel Newspaper
Need to have your message stand out from the crowd? By sponsoring the Belly Wrap, your company will gain the creative edge and maximize the impact of your marketing dollars while achieving your brand specific objectives.
Your message will be displayed in this high-profile medium and can’t be missed as attendees read the daily newspaper. Sponsoring company is responsible for the production of the Belly Wrap and will work directly with the hotel on the wrapping of the newspapers. Production and distribution costs are not included in the sponsorship fee.
Investment: $5,000 per day + costs
I. Hotel Room Key Promotion
Each time meeting attendees utilize their hotel room key your product ad will be noticed. The sponsoring company will provide ASCRS with a $10,000 grant and will work directly with the hotel on the production and distribution of the keys. [Ethicon Endo-Surgery]
Investment: $10,000 + production costs
J. Amenities in Guest Rooms
TV Clings
Remote Control Wraps
Shampoo, Lotion
The sponsoring company will provide ASCRS with a $7,000 grant and is responsible for the production of the amenities and will work directly with the hotel on the distribution. A delivery fee of $2.00 per room per item will apply.
Investment: $7,000 each + production costs
K. Exhibit Aisle Markers
Maintain a constant presence in the ASCRS Exhibit Hall by having your product logo and booth number on every center aisle banner. Sponsorship is for (15) Exhibit Hall aisle signs, 4’ x 10’, double-sided. Your company’s name and product logo (4’ wide x 2’ high) will appear beneath the aisle number. [Ethicon Endo-Surgery]
Investment: $30,000
L. Pocket Program Guide
This mini version of the Convention Program Guide conveniently fits into attendee’s pocket. Full of pertinent information for all ASCRS
Investment: $12,000
M. Advance Registration Brochure
Sponsor’s product ad will be displayed on the back cover of this 8½” x 11” brochure, which lists all pre-registered attendees. A popular item with ASCRS meeting attendees, your product message will be seen each time the physicians view the brochure to locate colleagues. [Adolor/GSK]
Investment: $11,000
N. Branded Chocolates
Leave ASCRS meeting attendees with “sweet thoughts” of your company or product by having branded candies placed on the attendees’ hotel room pillows. When they turn in for the night, your message will be
Investment: $6,000 + production costs
O. Bottled Water
Provide ASCRS meeting attendees with a complementary bottle of water with your brand logo on the label in their hotel room. ASCRS physicians are sure to remember your brand as they carry a refreshing beverage with them to the meeting. Three opportunities are available……Sunday, Monday and Tuesday. The sponsoring company will provide ASCRS with a $6,000 grant and is responsible for the purchase of the bottled water. Sponsor must work directly with the hotel in its distribution. A delivery charge will apply in addition to the grant.
Investment: $6,000 + production costs
P. Relaxation Station – The Ultimate Traffic Builder!
Attendees will receive a complimentary upper body massage as they sit in one of three specialized non-mechanical chairs located in the Body Works booth. In order for attendees to receive this rejuvenating benefit, they must pick up a ticket at the sponsor’s booth. Your product or company’s name and logo can appear on T-shirts worn by the Body Works’ staff. Production cost of the massage tickets and T-shirts is not included in the sponsorship fee.
Investment: $15,000
Q. Business Meeting
(Box Lunch). Noon-1:00 pm, Tuesday, May 18, (150 people). Sponsor acknowledged in the Program Guide and on slide at opening of meeting. Sponsor can provide branded napkins and cups.
Investment: $5,500
II. CORPORATE MARKETING OPPORTUNITIES
A. Advertising Opportunities in the Convention Program Guide
This 200-page publication is the official program for the 2011
Don’t miss out on this opportunity to get your corporate message in front of key decision makers in the field of colorectal surgery. More than 1,500 surgeons will see your message as they repeatedly check the ASCRS
Back Cover: $10,000
Inside Front Cover: $8,000
Inside Back Cover: $8,000
Full page - regular placement: $6,000
Space Closing: March 1, 2011 Materials Due: March 14, 2011
B. Lanyards for Badge Holders
Provided to all meeting attendees at registration, the 1/2” x 26” badge lanyards will feature your company name. Sponsor orders and pays for the production and shipping of the lanyards. [American Medical Systems]
Investment: $9,000 + production costs
C. Registration Bags
Display your corporate logo on 2,000 vinyl, cloth or burlap meeting registration bags, which will be distributed to all
Investment: $19,000
D. Lead Retrieval Barcode Badge
Attendees registration badge will now contain a barcode, which can track leads. Provided to all physicians upon registration the barcode contains physicians’ name, address, phone, fax, hospital affiliation…and your corporate promotion. Exhibitors scan their badge, which contains the sponsor’s corporate logo, and print out their leads for follow-up. Sponsor receives complimentary lead retrieval unit for use in their Exhibit Hall booth. [Covidien]
Investment: $16,000
E. Abstract Section of Diseases of the Colon & Rectum
This 40-page section will be published in the May issue of Diseases of the Colon and Rectum (circ: 5,000). It will contain abstracts of the approximately 160 podium and poster presentations to be presented at the 2011
Investment: $10,000
F. Past Presidents & Spouses Reception/Luncheon – Monday, May 16
All ASCRS past presidents and their spouses (approximately 40 people) are invited to attend this luncheon, as well as the current ASCRS President and Secretary. Sponsor acknowledged in Program Guide, signage at the door, and from the podium.
Investment: $6,000
G. Hospitality Center for Spouses
Coffee, sweet rolls, juice available to spouses in the Hospitality Center from 8:00-11:00 am, Sunday thru Wednesday, May 15-18, 2011.
Investment: $1,000 per day x 4 days = $4,000
H. Abstracts on Disk
This fully searchable CD-ROM includes all 160 abstracts accepted for presentation at the 2011 meeting. Sponsor may distribute copies from their exhibit booth or CD-ROMs can be included in registration bags. Sponsor is acknowledged on the packaging and opening title page. [Ethicon Endo-Surgery]
Investment: $31,000
I. Unrestricted Grant – Should a company wish to support the meeting, but not sponsor any specific event, they may contribute an unrestricted grant in any amount for use by the Society in any manner the sponsor sees fit.
Investment: Your Discretion
J. Poster Reproductions
Clear, readable reproductions of all scientific posters will be produced on 11” x 17” stock with your ad on the back of each poster…or on the front inside and back covers of the binder. All physician registrants are provided with a 3-ring binder (with your company name on the cover) to preserve for future reference. A searchable CD-ROM of the posters is available for an additional fee.
Investment: $52,000
III. SOCIAL EVENTS/REFRESHMENTS/LUNCHEON BREAKS
A. Welcome Reception – Sunday, May 15
Sponsor will be in receiving line, introduced from the stage and acknowledged in the Program Guide. Sponsor may display product banner in the venue.
Investment: $47,000
B.
This prestigious social event in honor of the presidents to be held Wednesday, May 18 for 700 physicians and spouses. Sponsor will be acknowledged in the Program Guide, on signage, and introduced at the dinner.
Investment: Est. $40,000
C. Eight Refreshment Breaks
Sponsor will be acknowledged in the Program Guide and on large signs posted at each coffee station. Sponsor may provide branded napkins and cups.
Sunday morning - $5,000
Sunday afternoon - $5,000
Monday morning - $5,000
Monday afternoon - $5,000
Tuesday morning - $5,000
Tuesday afternoon - $5,000
Wednesday morning - $5,000
Wednesday afternoon - $2,500
D. Box Lunches
Support a box lunch for all attendees in the Exhibit area. Corporate acknowledgement provided in the Program Guide and signage at the entry to exhibit area and at all food stations. Two opportunities are available……Monday and Tuesday. Sponsor may supply cups and napkins with their product logos.
Monday $22,000
Tuesday $22,000
IV. ENDURING EDUCATIONAL OPPORTUNITIES
A. Webcast ASCRS Annual Meeting.
ASCRS will Webcast about 22 hours of its
Investment: Sole Sponsorship $48,000
B. Webcast Your Symposium for 12 months on the ASCRS Web site.
If you do not wish to sponsor the entire 22 hours of the Annual Meeting, consider webcasting your symposium. Your session will be highlighted on the Society’s Web site for 12 months, includes email notification to the Society’s membership and will be promoted with ads in the DC&R.
Investment: $18,000
C. Vodcast Your Symposium for 12 months on the ASCRS Web site.
This enduring material will be highlighted on the Society’s Web site for 12 months, includes email notification to the Society’s membership and will be promoted with ads in the DC&R.
Investment: $18,000
V. SCIENTIFIC PROGRAM OPPORTUNITIES
The complete Scientific Program will be available late summer 2010 for support.
VI. GENERAL AREAS OF SPONSORSHIP
A. A 12-Month Complimentary Subscription of Diseases of the
Colon & Rectum to General Residents
Every month, ASCRS will mail DC&R – with your company name imprinted on the cover (“Compliments of . . .”) – to some 1,500 third-year General Surgery residents. Your sponsorship will be acknowledged in a cover letter accompanying each issue, as well as on the cover.
• The sponsor will get 25 “hits” with each resident in the form of an introductory letter informing him/her of your gift subscription . . . plus a cover letter and name on the cover for each of the 12 issues.
Investment: $180,000
B. 2011-2012 ASCRS Membership Directory
The new membership directory will list the names, addresses, phone/fax numbers, and membership status of all ASCRS members. Sponsor receives 3 pages of four-color ads, including back cover, inside front cover and inside back cover. [Ethicon Endo-Surgery]
Investment: $20,000
C. Member E-Newsletter
Sponsor is recognized on the opening page of the
(2 times/year).
Investment: $20,000
D. International Scholarships
Provided to a surgeon residing outside the U. S. and Canada who has demonstrated a strong interest in colon and rectal disease with an opportunity to visit clinical, teaching, and research activities in North America, and attend and participate in the ASCRS
Investment: $7,000
E. CARSEP – Available for sponsorship in 2010 - 2011.
This self assessment tool is sold to both the ASCRS members and general surgeons. The syllabus is comprised of approximately 250 original questions, critiques and references as well as photo quiz section. There are two accompanying booklets – the self assessment test and the critiques/references booklet. This very popular program fulfills part of the MOC requirements.
Investment: $45,000